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Overview

Workspace member management controls who can access the Workspace and what each member can do. Only a joined Owner of that Workspace can add members, change roles, or remove members.

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Workspace Role Definitions

Each role allows different operations in a Workspace. People invited from a Workspace appear as Guest at Team level.

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Where to find

Use the following path to open this area.
  • Workspace -> Settings -> Add members
  • Workspace -> Settings -> Basic information -> Members

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Add Members

Use this section to add members with the correct workspace role.
  1. Open Add members.
Open Add members in workspace settings
  1. Choose Add team member or Invite new member, then enter the email.
Enter email address to invite a workspace member
  1. Select a role (Owner, Editor, or Viewer).
Select role for the invited workspace member
  1. Click Send invites.
Send workspace member invitation

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Change a Member’s Role

Change a member’s Workspace role when their responsibilities or required access changes.
  1. Open the Members tab and select a member from the list.
Open Members tab and select a member from the list
  1. Change the role.
Change role for a selected workspace member
  1. Review and save the change.
Confirm workspace role changes You cannot change your own role or make a role change that would leave the Workspace without a joined Owner. To change the last Owner to Editor or Viewer, first make another joined member an Owner.

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Remove a Member from a Workspace

Remove someone from the member list when they no longer need access to the Workspace.
  1. Open the Members tab and select Remove from workspace from the member’s action menu.
  2. Confirm the member you want to remove.
Confirm workspace member removals Removal has the following restrictions.
  • A member registered as the Workspace creator cannot be removed from the Workspace member list, regardless of their current role.
  • You cannot remove a member if doing so would leave the Workspace without a joined Owner. Make another joined member an Owner first.
  • You cannot remove the last member.
  • You can remove an Owner who is not the Workspace creator when another joined Owner remains.
To remove the Workspace creator from the Team, see Add and Edit Team Members. If an eligible Team member is available, Workspace ownership is transferred automatically when the creator is removed from the Team.

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Notes

Review these notes before you proceed.
  • Workspace access requires both team membership and workspace assignment.
  • If seat limit is reached, increase seats in team billing before inviting more members.
  • Only a joined Owner of the Workspace can change roles or remove members. A Team Admin cannot perform these operations unless they are also a joined Owner of that Workspace.
Use these related pages for deeper guidance.